The greatest running club in DN6

16/03/2023 – ADRC Annual General Meeting

Present: Amber Torrington, Marie Claire Churchman, Chrissie Barron, Mick Collingwood, Phil Tordoff, Ashleigh Young, Kathie Wordsworth, Stan Bieris, Barry Tate, Paul Collingwood, Graham Werrett, Steve Gallagher, Paul Smith, Jody Murray, Keith Bertie, Sophie Bradbury, Thalia Milner, Ian McCreadie, Stan Williams, Daniel O’Grady.

  1. Apologies for delayed AGM – constitutionally due late April – but delayed to allow for salient items in the points below to be reasoned.

MEMORIES OF A SPECIAL PERSON

This year has been very difficult at ADRC for a number of reasons but by far the biggest of all is the loss of a very dear friend to us with the passing of Dave Collingwood.

Dave provided the club with commitment in a range of areas over a period of 40 years, but our memories are dominated by memories of a genuinely nice guy and a good friend to all members at the club, full of humour, spirit for life and simply reliable in all instances and to everyone.

Dave will continue to be sadly missed by all club members new and old and the club will continue in perpetuity to pay its respects for the pleasure he brought to all of us in his 40+ years a club stalwart. Our best wishes go to all his direct family and particularly his wife Pauline for lending us the many hours Dave spent at the club over the years.

  1. ADRC Current Race Status
    1. 2023 Race Program Cancelation
      2024 Race Potential limited to options providing a safe race start option that is NOT on the public roads that DMBC can then object to:
      • UKA Race Director – Barry Hopkins has been in touch and offered to approach DMBC direct to normalise their position wrt the rest of the UK. Repeated chase calls (KB) have yet to provide an answer.
    2. Brodsworth Hall have kindly offered to allow us to use their private drive and the car parking to run a race. A potential 10KM course to be developed asap to allow DMBC re-engagement. The drive is circa 500m long and will allow some thinning of the field before moving on to public roads – full H&S risk assessments are required.
    3. Other location options with similar private access roads to be considered including Campsmount School.
  2. Club Membership
    • 2023 Subscriptions – £30 competitive athlete
      1. Additional £10 premium for new members to cover club race vest.
        • £15 fees for 2nd claim ONLY members
        • Lifetime Non-Competitive members >70yrs old – No Fees
      2. Payment via electronic transfer, with text confirmation when paid to Phil Tordoff via WhatsApp.
        • 2nd Option to pay cash directly to Phil Tordoff – not preferred.
      3. Payments Due by 28th May 2023 to allow UKA payments to be processed.
  3. Treasurers Report
    1. Club losses FY2022/23 currently stand at circa £3k including one-off costs relating to road race training and DMBC dictated costs.
      • A further loss of £3k+ is expected to cover Norton Parish Council facility costs. Some negotiation will be required he in relation to item 6.
    2. UKA Membership fees at £17/member + circa £150 for the club to be a recognised entity with UKA.
    3. Financial Reserves status – stable for 2023/24 though access to funds at HSBC are ongoing, hopefully for resolution within weeks.
    4. Re-establishing core incomes in 2024 is essential and if allied to a reduced fixed cost base will return the club to a sustainable break-even position, potentially allowing a re-establishment of secondary spending on events etc.
  4. Committee Status
    1. 2022 Committee members to be retained.
      • Keith Bertie – Chair
      • Phil Tordoff – Treasurer
      • Amber Torrington – Secretary
    2. New Committee Appointments
      • Jody Murray – Mens Captain
      • Sophie Bradbury – Ladies Captain
      • Chrissie Barron – Membership Secretary (PT released)
      • Ashley Young – Web Site and Social Media
      • Paul Collingwood
      • Dan O’Grady
      • Stan Bieris
      • Kathy Wordsworth
    3. Next meeting to be agreed for a Sunday Night and returning to a periodic calendar.
  5. ADRC Club Premises
    1. KB outlined discussions with DCLT to potentially relocate to Askern Leisure Centre with a test date of 23rd May. Any decision on permanent re-location will be subject to the success of the 23rd session.
    2. Can all available members meet in the centre car park at 6.45pm to allow a common entry 1st time and then any issues can be ironed out as a single mass entry.
    3. The option to use the centre permanently has a major financial benefit to the club that is potentially structural to the long-term operation of the club and was widely encouraged at the meeting.
    4. The request from DCLT to support a small relay based event on Campsall Park on a date TBA in June was debated and agreed as a 1off to support the publicity from the council for the formal launch of the centre post re-development
  6. UKA Demands on the club – PT Update
    UKA have fundamentally changed the demands on running clubs to maintain their registration and this involves considerable work in establishing the paperwork systems required and also adds new roles into the club that have not previously been established.

    PT outlined the task sets required and the roles that need formal named person allocation to allow the club to satisfy the demands for structural formality including new roles as;
    1. Sophie Bradbury and Steve Gallagher to adopt roles as Welfare Officers
      • A web-based training course titled ‘Time to Talk’ is available and to be undertaken by both as a background for being a ‘go to’ person in the event of any issues within the club or with individual conflicts.
        • Kathie Wordsworth to advise on how to access this course from swimming club contacts.
    2. Chrissie Barron to adopt the role of Safe-Guarding, with an adult only club needing only a single person in this role.
    3. Chrissie Barron to challenge all club members to sign off a GDPR approval statement and allow compliance in this respect. 100% compliance is required here.
    4. Paul Collingwood to underwrite the D&I role based on standard templates downloaded by PT.
  7. A.O.B.
    1. SW raised the question on validity of remaining a UKA membership club against the sizeable fees that that they apply, general agreement that it covers legal support / insurances and race certification that triggers further insurance, though the obvious value of these needs to be challenged. Agreement in discussion that this question would be delayed until late 2024 as the race license may be needed to re-start the race program in 2024.
    2. Merchandise needs to improve club image – both Captains to review what we have and need per member and then approach next committee meeting with a request to spend. Previous source of articles may still be available – D O’G to advise at next committee meeting.
    3. Club races periodically to be re-established. Both Captains to offer an autumn race series proposal set to next committee meeting.

Meeting Closed